THE ARCANA SYSTEMS | Building Systems That Move Like Magic

The Arcana Difference

Five principles behind every system we build.

01

Clarity

We bring order to operational chaos so nothing lives in your head anymore.

02

Systems

Structured for how your business actually works, not how a template assumes it does.

03

Automation

Workflows that run without you so you can focus on what only you can do.

04

Growth

Built to scale with you, not rebuilt every time you level up.

05

Elegance

Strategic by design. Every system is clean, intentional, and yours.

How It Works

From intake to fully operational - here is exactly what to expect.

1

Select Your Modules

Choose the services you need from the module menu below.

2

Complete Your Intake Form

A short form captures your business info and selected modules.

3

Auto-Invoice Generated

Once you submit, an invoice is generated for your discovery call fee.

4

Pay & Book

Pay the discovery fee and book your call.

5

Discovery With Caiti

We align on scope, expectations, and timeline.

6

Assessment

For certain modules, I audit your current systems first.

7

Invoice & Kickoff

Once accepted and paid, we schedule kickoff and begin.

8

Delivery + Portal

Everything is delivered inside your secure client portal.

The Module Menu

Build your system, your way.

Every engagement starts with a discovery call. Select the modules that match where you are and where you are going - then complete the intake form below.

Required for all clientsMODULE 00

Genesis

New client onboarding workflow and welcome sequence

Requires discovery callMODULE 01

Alchemist

Discovery audit and business systems assessment

Requires discovery callMODULE 02

Oracle

Strategic roadmap and recommendations delivery

MODULE 03

Cultivator

Lead nurture and pipeline management

MODULE 04

Sovereign

Microsoft 365 tenant setup and configuration

MODULE 05

Codex

SOP library build and documentation

MODULE 06

Accord

Contract creation, e-signature, and legal docs

MODULE 07

Vanguard

SharePoint intranet implementation

MODULE 08

Fortitude

Power Automate workflow automation

MODULE 09

Lantern

Notion workspace architecture

MODULE 10

Flux

Process optimization and systems audit

MODULE 11

Scale

Team training and knowledge transfer

MODULE 12

Elevation

Dashboard and reporting setup

MODULE 13

Metamorph

Platform migration and data transfer

MODULE 14

Confluence

Cross-platform integration architecture

MODULE 15

Unchained

Automation stack (Zapier/Make) implementation

MODULE 16

Reclaim

Operations cleanup and debt remediation

MODULE 17

Beacon

Client communication systems setup

MODULE 18

Foresight

90-day roadmap planning and strategy

MODULE 19

Prosperity

Financial tracking and reporting setup

MODULE 20

Ascension

Ongoing retainer support and optimization

MODULE 21

Cosmos

Full-scope enterprise systems overhaul

Investment

Fixed pricing. No surprises.

Every project starts with a $150 discovery call, credited toward your build when you move forward.

Discovery Call

$150

Credited toward your project

30-60 min scoping session
Scope your selected modules
All questions answered
Required before any build begins

Book Your Call →

Systems Audit

$500

One-time · Fixed scope

Full assessment of current systems
Gaps, friction points, and opportunities
Findings report delivered to your portal
90-day portal access included

Start With an Audit →

Buildout

$2,000 - $5,000

1-2 modules: $2,000
3-4 modules: $3,500
5+ modules: $5,000

Custom system built to your business
Delivered inside your client portal
90-day portal access included
Kickoff call included

Build My System →

Transformation

$8,000 - $12,000

Scoped at discovery

Full operational overhaul
All relevant modules included
Extended timeline, 8-12 weeks
Retainer available post-delivery

Let us Talk →

✦ ONGOING SUPPORT RETAINER - $750/month
Available after any completed build. Includes one 30-min monthly check-in, async support, and continued portal access.

Who This Is For

Built for operators who are done winging it.

✦ Solopreneurs running their business from memory - and feeling every bit of that risk.

✦ Small teams (2-15 people) drowning in operational drag that slows everything down.

✦ Growing companies that need real infrastructure - without enterprise consulting fees.

✦ Founders tired of being the bottleneck because no one else knows how anything works.

Get Started

Select your modules. Submit your intake.

Fill out the form below to begin. Once submitted, your intake lands in the Arcana CRM and you will receive an invoice for your $150 discovery call and a link to book your session.

Build a business that moves like magic.